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Update resource-record.md
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hastingsspec authored Nov 12, 2024
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Expand Up @@ -251,7 +251,7 @@ Below are fields usually filled out by processors.
| Existence and Locations of Copies | Optional | Used to distinguish when a duplicate of an item is an access copy made by the Archives. | *The access files of the digital materials in this collection are located on the archive drive. Contact University of Idaho Library Special Collections and Archives for access or questions.* |
| Existence and Locations of Originals | Optional | If the location of originals is known, provide information about the existence, location, and availability. | *The original digital files are located on a floppy disk located within the collection.* **OR** *This collection is found in the Small Manuscripts area of Special Collections. |
| File Plan | Optional | Include if there was a file plan during the processing. |
| General | Optional | Include other information regarding the collection or the processing procedures. **If the collection contains offensive content**, include a General note with the label Other Descriptive Information and fill in the language under [Resource Record procedure](https://github.com/uidaholib/spec-docs/blob/main/content/practices-procedures/offensive-material.md#resource-record-procedure) in the Offensive Material Practices section.|
| General | Optional | Include other information regarding the collection or the processing procedures. **If the collection contains offensive content**, include a General note with the label Other Descriptive Information and fill in the language under [Resource Record procedure](https://uidaholib.github.io/spec-docs/content/practices-procedures/offensive-material.html#resource-record-procedure) in the Offensive Material Practices section.|
| Immediate Source of Acquisition | Yes (if known) | Include donor information (i.e. name and date) and/or how the collection came to Spec. | *The materials in this collection were donated by Joe Vandal in 2023.* |
| Physical Characteristics and Technical Requirements | Optional | Note important physical characteristics of the collection. Note whether there are technology requirements to view certain materials. | *Please note this collection contains electronic pdfs and will require a PDF viewer software.* |
| Preferred Citation | Yes | See [Citations]({{ '/content/practices-procedures/citations.html' | relative_url }}) documentation. Copy into this field. |
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