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where.qmd
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where.qmd
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---
title: Where to find/store things
order: 40
---
## SharePoint and OneDrive
Use the [JGI SharePoint](https://uob.sharepoint.com/teams/grp-jeangoldinginstituteteam/Shared Documents/Forms/All.aspx) for most documents.
Use your University [OneDrive](https://uob-my.sharepoint.com/) for private documents and as a personal backup.
::: {.callout-tip}
Most of the time, you can open Office documents directly from SharePoint if you have internet access.
For offline access, you can add SharePoint shortcuts to your OneDrive meaning those folders get synced to your device.
You can also sync entire SharePoint libraries to your device, but this is often too much for the OneDrive sync client to handle!
:::
### Useful SharePoint locations
#### [Projects](https://uob.sharepoint.com/:f:/r/teams/grp-jeangoldinginstituteteam/Shared Documents/Projects)
For **data science projects** that are not large or long-term enough to have their own dedicated folder or SharePoint team.
- Each project has its own folder, starting with the project number.
- Each folder should contain:
1. a layperson description of the project tht can be used on the website and in case studies,
2. information on the funding for the project,
3. notes of important meetings, copies of presentations or changes to the project,
4. any code, data or resources that are not saved elsewhere.
- Projects and project numbers are tracked in the [Research Development spreadsheet](https://uob.sharepoint.com/:x:/r/teams/grp-jeangoldinginstituteteam/Shared Documents/Reporting/JGI Activities/Research Development (Funding).xlsx?web=1).
#### [JGI Staff Info](https://uob.sharepoint.com/:f:/r/teams/grp-jeangoldinginstituteteam/Shared Documents/JGI Staff Info)
Including:
- [Agendas and minutes from team meetings](https://uob.sharepoint.com/:f:/r/teams/grp-jeangoldinginstituteteam/Shared Documents/JGI Staff Info/Team Meetings/JGI Agendas- %27All Team%27 Meeting)
- [Annual leave](https://uob.sharepoint.com/:f:/r/teams/grp-jeangoldinginstituteteam/Shared Documents/JGI Staff Info/Annual Leave)
- [Desk booking](https://uob.sharepoint.com/:f:/r/teams/grp-jeangoldinginstituteteam/Shared Documents/JGI Staff Info/Health and Safety/Royal Fort House Return/Desk Booking)
#### [Data Science channel](https://uob.sharepoint.com/teams/grp-JeanGoldingInstituteTeam/Shared Documents/Data Science channel)
For documents shared within the Data Scientist channel on teams. (But not for projects!)
#### [Ask-JGI channel](https://uob.sharepoint.com/teams/grp-JeanGoldingInstituteTeam-Ask-JGI/Shared Documents/Forms/AllItems.aspx)
For documents shared with the Ask-JGI PhD data scientist team.
#### [Ask-JGI tracker](https://uob.sharepoint.com/teams/grp-jeangoldinginstituteteam/Lists/AskJGI tracker)
Automatically populated as emails come in to the Ask-JGI helpdesk: `[email protected]`.