When: January 18 - 20, 2017 (Plan for one day of travel on either side)
Where: Waikoloa Beach Marriott Resort and Spa, Waikoloa Beach, Hawaii (Big Island)
Waikoloa Beach Marriott Resort and Spa. We have reserved rooms for all registered attendees for January 17 -21 (1 attendee per room). Confirmation numbers are here.
Please book your flights into KOA (Kona International Airport) by Friday November 4 - you need to provide your flight details on the registration form. Plan to arrive no later than 10 pm on Tuesday January 17 and depart no earlier than 8 pm on Friday January 20. You should purchase the lowest reasonably available economy airfare with a major commercial carrier. We will reimburse you for your flights after the event. If you need reimbursement before then, please let us know.
Note: Receipts required for all expenses over $75
Flight: GBMF will cover flight expenses (see booking information above). You need to submit a receipt for reimbursement.
Hotel: GBMF will cover costs for your hotel room for January 17 check-in - January 21 check-out (minus incidentals). Additional nights are available at a reduced rate; you will be responsible for any additional nights.
Food: GBMF will be providing meals during the symposium, plus a meal stipend for your two travel days ($50 max per day). Receipts are not necessary for food costs.
Other expenses: GBMF will cover all other reasonable expenses, including ground transportation, incidentals, baggage fees etc. Receipts will be required for all expenses greater than $75.
Family care: GBMF is pleased to offer family care support of up to $75 per day ($300 maximum) to attendees. The intention of these funds is to cover additional care for family members outside of regularly scheduled work hours and for the time required for travel to the symposium (e.g. evening or extended day care). You will not be required to provide receipts or otherwise substantiate the actual amount of costs that you incur. You should consult your tax advisor to determine the appropriate tax treatment of any payments received. Claim your family care reimbursement using the form below.
All reimbursements should be submitted through this online system, managed by Mosaic Event Management. Please create an account and follow the instructions outlined on the website. If you have any questions, feel free to email [email protected] or call 415-848-7803. If you require early reimbursement, please let us know first.